Hiring Organization / Company: Bp
Basic Salary: To Be Discussed
Employement Type: Full-Time
Job Profile Summary
To provide high levels of support to the SVP and members of the Talent LT in terms of self-led value adding activity and routine administration. This role is to enable the senior leaders to focus on strategic activity by creating time and capacity for them and to efficiently manage and coordinate their delivery.
60% of your time will be supporting SVP Talent, managing the SVP’s schedule 40% of your time will be providing additional support to 1-2 members of the Talent Leadership Team plus project-specific admin requests.
The role will involve proactively anticipating requirements, handling diary clashes. You will be required to ensure that practical arrangements such as external agendas, all requirements for meeting attendees and pre-reads are in place on time including booking hot desks, meeting rooms and facilities as the need arises.
There will be event management including Townhall Webcast arrangements, off-site meetings and events. You will need to coordinate travel & logistics, including liaison with the Company Travel Provider to ensure requirements for SVP business travel are complete and run efficiently. Organize hotel accommodation, transportation and any other travel needs. Minor support required on budget administration (coding of invoices, taking care of suppliers). Handle expenses claims compliant with internal processes.
There is a need to handle administrative matters in the strictest confidence and maintain all relevant records and files. You will prepare various documents, correspondence, reports, agreements, presentations, and spreadsheets and track critical deadlines and initiate follow-up actions in a timely manner.
Provide a link between a number of BP offices and leaders, maintaining a good working relationship with key contacts both externally to BP and other parts of the Group.
Take change of onboarding new members of staff, use initiative to resolve office operating problems and regularly partner with other administrative assistants, providing holiday and sickness cover and sharing best practices.
Here’s what we need from you:
- Previous administrative experience at senior level including intelligent diary management
- Experience of managing global stakeholders
- Proficiency in English, strong verbal and written communication skills
- Excellent attention to detail and a solid understanding of our BP systems and processes
- Ability to connect with and manage partners at multiple levels in the organisation
- Demonstrated ability to quickly learn and develop on the job to fill any skills gaps
- Ability to prioritise workload
- Excellent ‘one team’ behaviors
- Cultural proficiency, self-awareness, and ability to work in varied cultural environments
- When entrusted with confidential information, always handle it with utmost duty of care and tact
- Intermediate/advanced proficiency in MS office tools
- Ability and comfort to work with ambiguity and in a high-pressured environment
In addition, it would be helpful if you have experience of operating in an international matrix organisation.
At bp, we provide great environment & benefits such as an inclusive culture, a great work-life balance, learning and development opportunities, life & health insurance, medical care package, and many others benefits!
If you think you have the right skills set and excited to be part of a team of diverse and forward-thinking team, apply today!
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job. application and interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Job Family Group
People & culture discovers, empowers and cares for brilliant people, and so can you. Together, we can build and enable our culture, emotionally connected leaders and dynamic teams – and help our company achieve its purpose for people and our planet.
Join us and work closely with our business by:
- always putting our people first, understanding and responding to their needs, supporting their health, wellbeing and recognising them for great work
- hiring and developing talented people and empowering them to progress
- enabling an inclusive and agile culture, where our teams thrive and add value
- developing emotionally connected leaders who continuously learn, put others first and enable everyone to be at their best
- creating energising workplaces that enable collaboration and innovation.
Job Location Information:
Date Posted: 2021-07-21
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